Putting together Corporate events everyone enjoys is a formidable task for all involved. After all, it takes many people performing their tasks to a tee to make everything come together at the right time. To help you get started on your first big event under management’s watchful eye, consider the following tips.
Naturally, planning everything down to the last detail is the best plan you can possibly have. With your planning committee, you should come up with a realistic time-line, setting goals for the whole enterprise. By writing down the plan and comparing it to the approved budget, everyone can stay on the same page and work toward toward the same common event. This step of the plan can take as long as two months, so don’t rush the details.
CHOOSE A VENUE
Once you have your budget and plans in hand, the team can set out to find a suitable venue for the big event. Most assuredly, you’ll look at tons of brochures and websites, each one professing their spot the best one in a 90-mile radius, but do not take their word for it. Instead, make sure to visit each main contender personally, checking out the atmosphere and making certain they have more than enough space for all of your attendees and meeting space. The last thing you want to happen is for people to be crammed into a space entirely to small.
The program is the reason for the entire conference in the first place, and it should be interesting and captivating for all concerned. Make the meetings short, but informative, providing pen and paper for note taking and small snacks to tide them over until break. Choose entertaining speakers to convey the message, making sure to get straight to the point of the meetings.
Whether you choose to have entertainment at the beginning to bring the crowd together from the start or something to send them off with, don’t forget something special as a thank you to guests for having attended. A comedian, magician or motivational speaker is a great idea in situations like this.